Learn how to use the robust calendar and task management capabilities of Outlook for Mac 2016 to manage your work. Author Gini Courter explains how to use Outlook as a full-fledged time management system: for scheduling appointments, tracking and delegating tasks, and finding and organizing your high-priority items. She also shows how to schedule recurring meetings and tasks, and use flags to follow up on important items and quick to-dos. Plus, learn how to set Outlook preferences and options to support your work styles. With these tips and techniques, you'll spend less time planning your schedule, and more time working on what matters most. Instructor.
Gini von Courter has taught computer classes on Microsoft Office for 20+ years and has authored 30+ books. Gini has been providing computer classes and seminars on Microsoft Office and related products for more than 20 years at public and private companies, state and federal agencies, educational institutions, and not-for-profit organizations, and has consulted and trained on the use of Microsoft SharePoint since the first SharePoint product was launched in 2001. A founder and managing partner of TRIAD Consulting, Gini is also the author of 29 books, including Beginning SharePoint with Excel, and a number of lynda.com movies on SharePoint, SharePoint Designer, InfoPath, and other software titles. Gini's passion is helping clients use SharePoint and Microsoft Office applications to create solutions that increase efficiency and collaboration while improving the quality of people's work lives. She is a graduate of the University of Michigan with an M.B.A.
Nov 28, 2018 - Use Focused Inbox to reduce the noise and focus only on those important messages. To disable Focused Inbox in the desktop version of Outlook, use these steps. It's available to download for both PC and Mac computers. 'Focused Inbox will not be delivered to Outlook for Mac 2011, or the perpetual versions of Outlook 2013 for Windows and Outlook 2016 for Windows,' the footnote explained. Tracking Focused Inbox's.
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I'm Gini von Courter. My goal in this course is to show you how to best use Outlook for Mac 2016 to manage your work life, your schedule and your tasks. I'll show you tips and tricks that will help you leverage the to-do list, calendar and tasks in Outlook to organize your work so you can spend less time managing work and more time completing work. I'll show you how to create appointments so that you can provide dedicated time for your creative or complex work and how to schedule meetings for group work. We'll use the flag feature to identify work that can be done in shorter periods of time and the Outlook for Mac task feature to schedule or even delegate some of that work. We'll use categories to organize our work, whether it appears in our calendar or in our task list and along the way, I'll point out options for tweaking Outlook for Mac 2016 to best support your work style. There are a lot of things to show you, let's get started.
In Outlook, Focused Inbox is a feature that uses machine learning to control the overflow of emails by analyzing incoming messages and placing the most important emails in the 'Focused' tab, while the rest go to the 'Other' tab. The feature is available for all Outlook.com, Live.com, Hotmail.com, and Exchange users through the web portal, using the desktop version of Outlook included with Office, or using the default Mail app available with.
In this, we walk you through the steps to get started and manage the Focused Inbox feature included in the Outlook app or on the web. How to enable or disable Focused Inbox in Outlook desktop app If you're using Outlook 2019, Outlook 2016, or, you can manage Focused Inbox using the instructions below. Enabling Focused Inbox To enable automatic sorting of messages, use these steps:. Open Outlook.
Click on the View tab. Click the Show Focused Inbox button. Once you complete these steps, the 'Focused' and 'Other' tabs will appear in the Inbox column. Disabling Focused Inbox To disable Focused Inbox in the desktop version of Outlook, use these steps:.
Open Outlook. Click on the View tab. Click the Show Focused Inbox button. After completing the steps, the changes will revert to the original settings, and you'll once again be able to switch between the 'All' and 'Unread' tabs from the Inbox section. How to enable or disable Focused Inbox in Mail app If you don't have an Office 365 subscription, and you use the default Mail app included with Windows 10, you can enable or disable Focused Inbox using the instructions below.
Enabling Focused Inbox To enable Focused Inbox in the Windows 10 Mail app, use these steps:. Open Mail. Click on the Settings (gear) button in the bottom-right corner. Click on Focused inbox in the right pane. Use the drop-down menu and select the account you want to configure. Turn on the Sort messages into Focused and Other toggle switch.
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After you complete these steps, the Inbox section will sort the most important messages in the 'Focused' tab, while the emails that seem to be irrelevant will appear in the 'Other' tab. Disabling Focused Inbox In the case that you don't find Focused Inbox useful in the default Mail app, you can disable it using these steps:. Open Mail.
Click on the Settings (gear) button in the bottom-right corner. Click on Focused inbox in the right pane. Use the drop-down menu and select the account you want to configure. Turn off the Sort messages into Focused and Other toggle switch. Once you've completed the steps, the Inbox will show all the messages as they arrive. How to enable or disable Focused Inbox in Outlook web If you use the web version of Outlook, it's also possible to enable or disable Focused Inbox in your account. Enabling Focused Inbox To enable Focused Inbox in your Outlook account, use these steps:.
Sign-in with your Microsoft account. Click the Settings (gear) button in the top-right corner. Turn on the Focused Inbox toggle switch. After completing the steps, the Inbox will sort incoming messages in the 'Focused' or 'Other' tab depending on their importance. Disabling Focused Inbox To disable automatic email sorting in Outlook.com, use this steps:. Sign-in with your Microsoft account.
Click the Settings (gear) button in the top-right corner. Turn off the Focused Inbox toggle switch. Once you complete these steps, Focused Inbox will no longer be available in your account, and all your messages will appear without any smart sorting.
How to use Focused Inbox in Outlook Although the instructions to set up Focused Inbox are slightly different depending on your experience of Outlook, the feature works virtually the same on every environment. Once the feature is enabled, you'll notice two new tabs in the Inbox section, including the 'Focused' and 'Other'. The Focused tab includes the emails that Outlook understands are the most important to you using machine learning. The emails that you'll find in this tab will consist of those emails from work, contacts, people you interact frequently, and other emails that the feature detects as important. On the other hand, the Other tab includes the less important emails, such as newsletters, advertisements, automatically generated messages, and bulk emails. While this feature to sort messages is convenient, it's not a perfect system, and you have to train it to improve its accuracy. For example, if new emails arrive and they're sorted incorrectly, in the Focused tab you can right-click the message and select one of the two options:.
Move to Other — Relocates the email to the Other tab, but future emails from the same sender may continue to arrive in the Focused tab. Always Move to Other — Moves the messages to the Other tab, and future messages will appear in the Other tab. Also, because it can be easy to forget to check the Other tab, the Focused tab will show you a message at the top of the column informing you of the emails that have been sorted as less important. We're focusing this guide on users who access their emails with a Windows 10 device, but Focused Inbox is also available for the mobile version of Outlook for Android and iOS, and it's available for the macOS version of Outlook, as well. More Windows 10 resources For more helpful articles, coverage, and answers to common questions about Windows 10, visit the following resources:.